Managing deadlines, family obligations, and personal appointments is no east fear. With a good calendar app, though, you can stay on top of everything in one place and never miss a beat. But with so many options available, how do you choose the best one for your needs?
There’s no need to worry; we’ve got you covered. This blog post will look at 12 of the best calendar apps available today, each with unique strengths and features. Whether you’re looking for a simple and elegant interface or a powerful scheduling and collaboration tool, this list has it all. So, let’s find the perfect calendar app to help you organize your life and boost productivity in 2025 and beyond.
1. Calendar
Calendar.com
Calendar has a pretty straightforward name. Even so, It manages your time simply and powerfully with a modern design and collaborative capabilities. However, Calendar’s built-in appointment scheduling feature sets it apart.
Here’s an example: You share your personalized link (e.g., calendar.com/yourname) with others, enabling them to see your availability and make appointments with you directly. As a result, there are no more endless e-mail exchanges to find a time that works! It’s like having a personal assistant to manage your schedule.
Offering integrations with Google Meet, Microsoft Teams, Zoom, Stripe, and Zapier, Calendar lets you create customizable workflows for reminders, follow-up messages, and more.
Key Features:
- Modern and intuitive interface
- Built-in appointment scheduling
- Customizable workflows
- Stripe integration for payments
Pricing:
- Free plan available
- Standard: Starts at $10/month with five customizable scheduling events
- Pro: Starts at $12/month with unlimited customizable scheduling events
2. Google Calendar
Google Calendar
Google Calendar is the obvious choice for Gmail users and teams using Google Workspace. After all, the app is accessible via any web browser and dedicated apps for Android, iPhone, and iPad. Moreover, it works across all Google Workspaces thanks to a shareable calendar.
In addition, Google Calendar lets you view multiple calendars simultaneously, color-code events, and schedule appointments. With the integration of Gmail and Google Meet, it makes managing your schedule alongside email and video calls a breeze.
Key Features:
- Easy integration with Gmail and Google Workspace
- Multi-view calendars and color-coding
- Integrated appointment scheduling with Google Meet
Pricing:
- Free for anyone with a Google account
- Starter: $6/month per user
- Business Standard: $10/month per user
- Business Plus: $19/month per user
3. Microsoft Outlook Calendar
Microsoft Outlook Calendar
If you’re already using Microsoft Outlook for emails, Microsoft Outlook Calendar is a natural extension of your workflow. Besides offering a familiar interface, it is also seamless to integrate with other Microsoft services such as Teams and SharePoint.
Outlook Calendar allows you to manage your schedule, share your availability, and schedule meetings. It also offers meeting permissions, transcripts, and recaps to help you stay informed and organized.
Key Features:
- Compatibility with Microsoft Outlook & other Microsoft products
- A recap and permissions form for meetings
- The ability to record and transcript
Pricing:
- Free to use
- Premium features are available with Microsoft 365 subscriptions starting at $6.00 per month per user for Microsoft 365 Business Basic
4. Amie Calendar
Amie Calendar
Amie Calendar combines calendar and task management and focuses on email integration. With it, you can turn emails into tasks and schedule them directly on your calendar, streamlining your workflow and preventing mistakes.
Amie is worth considering if you want a simple but effective way to manage your schedule and tasks. Its clean interface and intuitive features, as well as its email integration, make it stand out from other calendar apps.
Key Features:
- One app for scheduling and managing tasks
- Integration with email to streamline workflows
Pricing:
- Personal: $6/month (annual subscription)
- Pro: $15/month (annual subscription)
5. Apple Calendar
Apple Calendar
With its simple, beautiful, and easy-to-use interface, Apple Calendar is the default choice for Apple users. With iCloud and other Apple devices, you can easily manage your schedule across Mac, iPhone, and iPad devices.
Additionally, Apple Calendar integrates with Siri, allowing you to add appointments and manage your schedule using voice commands. Its clean design and intuitive features make it a pleasure to use, and its tight integration with the Apple ecosystem makes it a natural choice for Apple users.
Key Features:
- An elegant and simple user interface
- Integrates seamlessly with Apple devices and iCloud
- Voice command integration with Siri
Pricing:
- Included with macOS and iOS devices
- Accessible via iCloud with an Apple ID
6. Zoho Calendar
Zoho Calendar
As part of Zoho’s suite of business apps, Zoho Calendar offers a comprehensive schedule management and team collaboration solution. This tool is handy for internal team meetings, as it lets you see teammates’ availability, set up shared calendars, and create reminders automatically.
Additionally, Zoho Calendar integrates with Zoho’s CRM, marketing, and HR platforms, making it a valuable tool for businesses. Because of its robust features and seamless integration with the Zoho ecosystem, it can be used by companies of all sizes
Key Features:
- Integrated calendar and team collaboration tools
- Integration with Zoho’s suite of business app Zoho’s suite of business applications is integrated
- Automated reminders and customizable views
Pricing:
- Free to use for individuals
- Basic: $6/per month per staff member
- Premium: $9/per month per staff member
7. ClickUp
ClickUp
With ClickUp, you get a work management platform that integrates your calendar with tasks, projects, and goals. Its AI-based features allow you to track all of your tasks, appointments, and progress from one convenient location.
Additionally, ClickUp’s calendar integrates with other features such as reminders, time tracking, and reporting. If you’re looking for a powerful all-in-one productivity tool, consider ClickUp.
Key Features:
- Task prioritization and scheduling powered by artificial intelligence
- Integration with ClickUp’s work management system
- Time tracking, reminders, and reporting features
Pricing:
- Free Forever plan available
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
8. Morgen Calendar
Morgen Calendar stands out for its beautiful interface and focus on personal productivity. In one visually appealing app, you can schedule appointments, manage tasks, and track your progress.
However, the Morgen Calendar occupies a unique space between two categories. Compared to standard calendar apps like Google Calendar, Outlook, or Apple Mail, it features a beautiful interface, making it an excellent choice for users who want a more visually appealing calendar.
Morgen also functions as a daily planning tool. However, it is relatively basic when compared to dedicated daily planners.
Key Features:
- An intuitive and beautiful user interface
- One app for scheduling and managing tasks
- Choose between AI-powered recommendations and manual planning
Pricing:
- Free plan available
- Pro: $9month (annual subscription)
9. Fantastical
Fantastical
As its name implies, Fantastical provides a fantastically designed calendar app with powerful features and seamless integration across devices. With support for Mac, iPhone, iPad, and Windows, it is a versatile choice for users across many platforms.
With Fantastical’s natural language processing, it’s incredibly easy to set up events. By saying, “Lunch with John tomorrow at 1 pm,” Fantastical will automatically create an event with the correct details. It also syncs with various calendar services, including iCloud, Google Calendar, and Exchange.
Key Features:
- An intuitive and beautiful design
- Event creation using natural language
- Calendar syncing with several different services
- The ability to schedule appointments
Pricing:
- Free basic calendar
- Premium: $4.75/month (billed annually)
10. Any.do Calendar
Any.do
Using Any.do Calendar, you can color-code events, set recurring tasks, and integrate with Google Calendar. This app also lets you manage both personal and work schedules.
In addition to Focus Mode and personalized reminders, Any.do offers productivity features to keep you on track. It is an excellent task management app with a wide range of features.
Key Features:
- Integrated calendar and task management
- The ability to color-code tasks, create recurring tasks, and integrate with Google Calendar
- A Focus Mode and a personalized reminder feature to increase productivity
Pricing:
- Personal: Free
- Premium: $4.99/month
- Family: $8.33/month (for four users)
- Team: $4.99/month per user
11. Cozi
Cozi
Cozi offers a shared calendar explicitly designed for families that keeps everyone in the loop. In addition to scheduling appointments, to-do lists, and meals, you can also create color-coded sub-calendars for each family member.
Cozi simplifies managing your family’s schedule by incorporating automatic reminders and integrations with other calendars. When it comes to improving family organization and communication, Cozi is an excellent choice.
Key Features:
- Multi-colored shared calendar with sub-calendars
- Meal planning, appointment scheduling, and to-do lists
- Scheduling reminders automatically and integrating with other calendars
Pricing:
- Free ad-supported version
- Cozi Gold: Ad-free with extra features (pricing varies)
12. Teamup Calendar
Teamup
Teamup Calendar is an effective tool for managing schedules and team availability for businesses and organizations. With multiple calendar views and customizable calendars, it can accommodate a variety of workflows and needs.
In addition to tracking resources, sharing updates, and managing projects, Teamup Calendar is a versatile solution for teams of any size. This calendar app can improve team collaboration and efficiency if you’re looking for a robust one.
Key Features:
- Access control and calendar customization
- Support for multiple views and resource tracking
- The ability to manage projects and collaborate with teams
Pricing:
- Free plan available
- Plus: $10/month per calendar
- Pro: $25/month per calendar
Conclusion
No matter your needs or preferences, there’s an app to help you stay organized and productive. Whether you want a simple personal calendar or an effective team collaboration tool, this list offers a wide selection of options. Take a moment to explore the features, consider your priorities, and choose the best calendar app for you.
FAQs
What are the key features to look for in a calendar app?
An ideal calendar app should feature a clean, intuitive interface, easy event creation, customizable reminders, and synchronization with other devices. It can also be very useful to view calendars in different ways (daily, weekly, monthly), schedule recurring events, and share calendars with others.
However, take a moment to think about what’s most important to you. Is it the ability to integrate with your email, task management, or maybe the visual appeal of the calendar?
How can I best organize my schedule using a calendar app?
For an organization to be effective, it must be used consistently. Time must be blocked for everything, including appointments, meetings, and personal time. To visualize your schedule, use different colors or labels for various events (work, personal, errands).
Furthermore, set reminders so that you don’t miss important appointments. Check your calendar regularly to stay on top of your responsibilities.
Can I share my calendar with others?
Most modern calendar apps allow you to share calendars with family, friends, or colleagues. Using this feature allows schedules to be coordinated and expectations to be met. Typically, you can decide whether others have access to view or edit events.
How do I sync my calendar across multiple devices?
Synchronization is one of the most essential features. With most calendar apps, you can sync your calendar data online and access it from any device where you are logged in. It keeps your schedule up-to-date regardless of whether you use a smartphone, tablet, or computer.
What are some tips for managing a busy schedule with a calendar app?
Color coding is essential for a busy schedule. Assign different colors to different tasks and events based on their priority. If you have a regular meeting or appointment, use recurring events.
However, block out sufficient time for tasks and be realistic about your needed time. And, be sure to review your calendar regularly and to adjust it as necessary.
Image Credit: Brett Jordan; Pexels
John Hall
John Hall is the co-founder of Calendar a scheduling and time management app. He’s also a keynote speaker that you can book at http://www.johnhallspeaking.com.